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2023 Annual General Meeting

VIRTUAL ANNUAL STOCKHOLDERS’ MEETING
AND REQUIREMENTS AND PROCEDURES
FOR ELECTRONIC VOTING IN ABSENTIA


CLICK HERE TO BEGIN REGISTRATION


Please be advised that the Annual Meeting of the stockholders of PACIFICA HOLDINGS, INC. (the “Company” or “PA”) will be held conducted online, on Wednesday, 15th day of November at 3:00 p.m.


Registration Period


Registration to vote in absentia or via an absentee ballot may be made through the Company’s electronic registration and online-voting system at from 9:00 a.m. of 11 October 2023 until 5:00 p.m. 10 November 2023. Beyond this time and date, a stockholder may no longer be allowed to participate in the Annual Meeting of the stockholders.


Registration Requirements


The following are needed for the online registration:


A. For individual Stockholders

  1. The unique Stockholder ID which the Stockholder should request from the stock transfer agent (“STA”) of PA, Stock Transfer Services, Inc., before commencing with the online registration. Stockholders may reach the PA STA within the Registration Period, Monday to Friday from 9:00 a.m. to 5:00 p.m.
  2. Full name of the Stockholder;
  3. Valid and current email address;
  4. Valid and current contact number, including the area code (landline or mobile number);
  5. Citizenship/Nationality; and
  6. Digital copy of the Stockholder’s valid and unexpired government-issued ID (in JPG format).

B. For corporate Stockholders


  1. Secretary’s certificate or equivalent document (in case of a non-resident stockholder) attesting to the authority of the representative to vote for and on behalf of the corporation;
  2. The unique Stockholder ID which the Stockholder should request from the PA STA before commencing with the online registration. Stockholders may reach the PA STA within the Registration Period, Monday to Friday from 9:00 a.m. to 5:00 p.m.
  3. Full name of the Stockholder’s Representative;
  4. Valid and current email address of the Stockholder’s Representative;
  5. Valid and current contact number (landline or mobile number) of the Stockholder’s Representative;
  6. Citizenship/Nationality of the Stockholder’s Representative; and
  7. Digital copy of the valid and unexpired government-issued ID of the Stockholder’s Representative (in JPG format).

C. For Stockholders with shares under Broker Accounts (PCD Nominees)


In addition to the requirements specified in Item A or B above:

  1. A certification from the stockholder's broker on the Stockholder’s shareholdings in the Company as of the Record Date (in JPG format); and.
  2. The unique Broker’s ID assigned to stockholder's broker by the PCD, together with sub-ID number assigned by such broker to the stockholder, which the stockholder should request from such broker before commencing with the online registration.

In all cases, incomplete or inconsistent information may result in an unsuccessful registration. As a result, stockholders will not be allowed access to vote electronically in absentia but may still vote through the Chairman of the meeting as proxy, by submitting a duly accomplished proxy form, on or before 10 November 2023.



Online Registration Procedure


  1. Prior to online registration:

    1. For shareholders holding share certificates, contact the PA STA to secure your unique Stockholder ID. During the Registration Period, PA STA may be reached, Monday to Friday from 9:00 a.m. to 5:00 p.m, at: STOCK TRANSFER SERVICES INC. 6784, Unit D 34F Rufino Pacific Tower Ayala Avenue, Makati, 1200 Metro Manila Telephone Number: (02) 5310 1351. When contacting the PA STA, please be prepared to indicate your stock certificate number/s and corresponding number of shares.
    2. For stockholders whose shares are lodged under broker accounts, please contact your respective brokers to secure the necessary requirements under Item C (Registration Requirements).
  2. Log-in into the Company’s electronic registration and online-voting using your unique individual Stockholder ID/Broker's ID. Please ensure that you have prepared the necessary information and requirements.
  3. Read the Data Privacy Notice on the Website. If you agree to its terms, please check the box signifying your consent to the processing of your personal information which shall be used only for purposes of Annual Stockholders’ Meeting of PA.
  4. Enter the information required in the respective fields and upload the digital copies of your valid government-issued photo ID. When all information and digital copies have been uploaded, please click the “Submit” button.

CLICK HERE TO BEGIN REGISTRATION


Reminders:


  • Please take note of your Stockholder ID/Broker ID and Authentication Code and keep them in a safe place. While the Company shall endeavor to take all reasonable steps to generate replacements, the Company cannot in any way guarantee that it will be able to do so in a timely manner.
  • A Stockholder’s online registration cannot be completed if any of the mandatory requirements are not submitted.
  • Only Stockholders who submitted the complete requirements through the Website by 10 November 2023, 5:00 P.M., are entitled to participate in the Annual Stockholders’ Meeting of PA.
  • In any event, stockholders whose registration cannot be completed may still vote through the Chairman of the meeting as proxy, by submitting a duly accomplished proxy form, on or before 10 November 2023.
  • In case of any issues relating to your registration in the Website, or in case you lose your Stockholder ID or Authentication Code, pls. send an email to info@pacifica.ph.

Verification of Stockholder Registrations


The Company or the PA STA shall verify the information and details submitted through the Electronic Voting in Absentia System, starting on 3 November 2023.


After verification of complete submission of the required information and documents, the stockholder shall receive an e-mail confirming registration on the Website through the stockholder's e-mail address provided in such registration. Such e-mail confirmation shall include the stockholder's unique Authentication Code and detailed instructions on how to participate and cast votes in the Annual Meeting of the stockholders of the Company.


In the event that you have not received such e-mail notification by 3 November 2023, please call or contact the Company or the PA STA.


Annual Meeting of the Stockholders


The Annual Meeting of the stockholders of PA shall be broadcasted online. The procedure for online voting, as well as the manner by which stockholders may bring up questions or concerns to the Board of Directors, shall be emailed to stockholders who successfully registered before the lapse of the Registration Period and whose registration has been verified.


Data Privacy


Each individual stockholder’s (or that of the corporate stockholder's Authorized representative) data will be collected, stored, processed and used exclusively for the purposes of electronic registration in the Electronic Voting in Absentia System for Annual Meeting of the stockholders. Personal information will be processed and retained in accordance with the Data Privacy Act of 2012 and applicable regulations. The detailed data privacy policy of the Company may be accessed through the Website.


The minutes from the last Annual General Meeting can be viewed here.